Here's our collection of the most commonly asked questions about the Conference of Automotive Remarketing. If you have a question that is not listed here email us so that we can get the answer you need.
Exhibitor Frequently Asked Questions:
I am interested in exhibiting at the event what do I need to do?
What exactly is material handling?
Is there a charge for material handling?
What are my choices for freight carriers?
Can I carry my own materials in without using the freight handling service?
Where do I ship my booth?
Can I bring a vehicle?
How do I get Electrical or Internet?
I am an exhibitor do I need to register myself and my staff?
How many passes do I get with my booth?
How do I register?
Where do I get my badge?
Can I transfer my badge to someone else?
What do I need to bring to the conference?
Will the exhibit hall be open during the seminars?
Where can I obtain a schedule of events?
I signed up for an exhibit booth space and need to cancel. Can I get a refund?
Where do I stay during the duration of the conference?
How far is the airport from the hotel?
How far is the hotel from the convention?
Can I bring my children to the conference?
Can I bring my spouse to the conference?
What is the suggested dress attire?
I am interested in exhibiting at the event what do I need to do?
The most important thing is to RETURN YOUR SIGNED SPACE CONTRACT with payment. This show will SELL OUT FAST, and we are unable to hold any space without a complete contract. You may also review the exhibit floor plan. Once we receive your contract, we will call you to discuss your space selection. Space is assigned on a first-come first-served basis in the order contracts are received. You can view the floor plan or download the exhibitor contract from the Exhibitor Page.
What exactly is material handling?
Material handling, often referred to as drayage, is the movement of your freight from the carrier to your booth and then back to the carrier at the close of the show. Freight handling includes unloading your materials, storage at our warehouse for up to 30 days in advance of the show, delivery of the materials to your booth, the handling of empty containers to and from storage, and removal of your material from the booth for reloading onto your outbound carrier.
Is there a charge for material handling?
Yes. Material handling charges are computed based on the weight of your materials. The weight is rounded up to the closest hundred pounds (cwt.) and charged according to the rates published in your show service kit. Check your show schedule carefully to determine whether or not overtime charges may apply to your shipment.
What are my choices for freight carriers?
For your convenience, Show Managment recommends elitExpo. Representatives from this freight company will be on-site to assist you. Although as an exhibitor, you are free to use whatever carrier you like to transport your materials.
Can I carry my own materials in without using the freight handling service?
In most cases, an exhibitor may bring in what can be hand-carried in one trip without the use of the loading dock or hand trucks. Refer to the union jurisdictions in your service manual for specific information regarding your show.
I am an exhibitor do I need to register myself and my staff?
YES - Badges will be required for all personnel to enter the exhibit area during move-in, move-out and show hours. Badges must be worn at all times while in the exhibit hall. Exhibitor Badges will only be issued to those working in the booth. Those helping to set-up or to teardown the booth will be given temporary worker badges – which will not be valid during show hours.
How many passes do I get with my booth?
Allotment breakdown is as follows:
10x10 Booths = 2 complimentary passes per space
If you have used your allotment and require additional staff badges, or guest badges, you may purchase those at the current registration rate.
How do I register my staff?
Show Management has set-up on-line registration for your convenience! Please visit the exhibitor service kit page for registration instructions.
With a log-in and password, which is the email address used when signing up to exhibit and the password is the company zip code, you can simply register your staff, make any changes, and keep track of your staff badges. If you prefer you may fill out the manual registration form and fax to 817-277-7616.
Where do I get my badge?
You can pick up your badge at show site, at the registration counter located in the foyer of the Augustus Ballrooms, adjacent to the CAR Conference area. For confirmation of your registration you may call 817-635-0302 or 800-576-8788.
I signed up for an exhibit booth space and need to cancel. Can I get a refund?
Payment is refundable if the CAR Conference is notified in writing postmarked on or before the date posted on the contract, except for a $300 processing fee. Cancellation policy applies to all exhibiting firms. Failure to appear at the exposition does not release the exhibitor from the responsibility for payment of the full cost of space rented.
Can I transfer my badge to someone else?
Yes, exhibit personal can transfer badges but it can not be transferred mid-show if the badge has already been picked up.
What do I need to bring to the conference?
You must provide a business card and identification on-site for admittance into the conference. We recommend you bring a stack of business cards and a list of your show goals.
Will the exhibit hall be open during the seminars?
No. The exhibit hall will be closed during the conference hours. The registered exhibitors who have a badge are welcome to attend the seminars. Review the schedule for more information.
How do I get Electrical or Internet?
You can order electrical and internet through Encore Exposition services. These order forms are available on the online Exhibitor Service Kit.
Where do I stay during the duration of the conference?
Caesars Palace is the headquarters for the Conference of Automotive Remarketing (CAR). Located right in the heart of the Las Vegas strip, Caesars Palace will host all CAR sessions and activities. Only attendees staying in the conferenced block are eligible for the Hotel Block Raffle drawings held during the show. More travel and information can be found here. Book your hotels soon as they fill up quickly!
How far is the airport from the hotel?
It is a short cab ride away from the airport.
Where can I obtain a schedule of events?
An online program can be viewed by clicking here.
Can I bring my children to the conference?
CAR attendees must be 18 or older. The CAR Conference is not a family event and can be unsafe for children.
Can I bring my spouse to the conference?
YES. Spouses may attend the event and there is a special spouse pass available which allows your spouse to accompany you to the receptions and main networking functions. More information is available on the registration page.
What is the suggested dress attire?
During the conference dress attire is Business Casual